PARTICULARS OF ORGANIZATION, ITS FUNCTIONS AND DUTIES
|Date of incorporation
|Mode of incorporation
|Incorporated as a Private limited Company under section 18 of the Companies Act, 2013 and thereafter converted into Public Limited Company.
|Ministry of Petroleum & Natural Gas, Government of India
|A Government Company within the meaning of Section 2(45) of the Companies Act, 2013
POWERS AND DUTIES OF EMPLOYEES
The powers and duties of the employees of the Company are derived mainly from the provisions of the Companies Act, 2013 and Memorandum and Articles of Association of the Company. KLL, primarily being an LNG regasification Company, is a commercial organization. The employees of the Company are appointed for carrying out the business operations of the Company, which are in line with the objectives specified in the Memorandum of Association of the Company.
The powers and duties of the employees of the Company are limited only to carry out the business operations of the Company. While discharging duties and responsibilities, employees of the Company are complying with the applicable provisions of the Constitution of India and other applicable Statues and rules and regulations framed thereunder.
PROCEDURES FOLLOWED IN THE DECISION-MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY
The decisions making process of the Company follows the following Channel
Board of Directors -> Chief Executive Officer -> Employees
THE NORMS SET FOR DISCHARGE OF FUNCTIONS
The Company has well defined procedure and guidelines for discharge of various functions as under:
1) Delegation of Powers:
The employees of the Company at various levels discharge their functions and responsibilities within the powers delegated to them by the Board of Directors under Delegations of Powers.
2) Laid down Policies and Guidelines:
KLL is having laid down policies and guidelines governing major activities of the Company. While discharging the functions, the employees need to follow these laid down policies and guidelines.
KLL has procedural manuals covering all important activities viz Purchase Manual, Stores and Inventory Manual, Contract Manual, Marketing Manual, Accounts Manual and Operational Manuals. These Manuals ensure carrying of activities in a systematic and standardized manner and eliminate the scope of exercise of discretion. While discharging the functions covered by these Manuals, the employees need to follow the provisions of these Manuals.
4) Guidelines of Department of Public Enterprises
KLL, being a subsidiary of GAIL (India) Limited (GAIL) ( a CPSE), follows the guidelines of Department of Public Enterprises and directions of Government of India issued from time to time.
5) Guidelines of Chief Vigilance Commission
KLL, being a subsidiary of GAIL, follows the guidelines of Chief Vigilance Commission (CVC).
6) Compliance of provisions of Statutes, etc.
While discharging the respective functions, employees are required to comply with the applicable provisions of Indian Constitution, Statues and Rules and Regulations.
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY THE COMPANY OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGE OF FUNCTIONS
The important internal Rules, Regulations, Manuals and Records, which are used by the employees of the Company in discharge of their functions are given below:
A) Matters pertaining to Company affairs
i) Memorandum and Articles of Association
ii) Decisions of the Board of Directors and sub-committees of the Board from time to time as contained in the minutes book
iii) Decision of shareholders in the General Meeting as contained in the minutes book
iv) Code of conduct for the Board Members and Senior Management Personnel
B) Matters pertaining to Finance and Accounts
i) Cash Flow System
ii) Grievance Redressal System
iii) Accounting Manual
iv) Delegation of Powers
C) Matters pertaining to Works, Contract, Sales, Procurement, Inventory etc.
i) Disposal Procedure
ii) Stores and Inventory Manual
iii) Contracts and Procurement Procedure
iv) Delegations of Powers
v) General Conditions of Contracts
D) Establishment matters pertaining to KLL employees
i) Employees (Conduct, Discipline and Appeal) Rules 1986 as amended from time to time
ii) Leave Rules
iii) Medical Attendance and Treatment Rules
iv) Post-Retirement Medical Attendant Scheme
v) Promotion Policies
vi) Rules pertaining to House Building Advance, Conveyance Advance; etc.
vii) Directives regarding recruitment and promotion SC/ST
viii) Directives regarding recruitment of OBC, Physically Handicapped, Women and minorities
ix) Training Policy
i) MOU targets
ii) Advertising and Communication Policy
iii) Cultural Promotion Policy
DOCUMENTS THAT ARE HELD BY THE COMPANY OR UNDER ITS CONTROL
The various categories of documents that are being held by the company or under its control are given below:
A) Documents pertaining to incorporation, License, etc.
1. Memorandum and Article of Association
2. Industrial Licenses
3. Factory Licenses
B) Documents pertaining Accounts
1. Books of Accounts
2. Annual Reports
3. Statement of Quarterly Financial Results
4. Accounts Manual
5. Documents pertaining to payment of Income Tax, Tax Deducted at Sources etc.
6. Vouchers etc.
C) Documents pertaining to Company Affairs
1. Statutory Registers under the Companies Act, 2013
2. Statutory Registers under other applicable Acts and Rules and Regulations
3. Annual Returns under the Companies Act
4. Returns and Forms under the Companies Act filed with the Registrar of Companies etc.
D) Documents pertaining to Board Meeting and General Meetings
1. Agenda Papers of Board Meetings
2. Minutes Book of meetings of the Board of Directors
3. Minutes Book of General Meetings of the shareholders etc.
E) Documents pertaining to Contracts, Works, Sales, Procurements and Inventory
1. Contract and Procurement procedure
2. Procedure Manual
3. Tender Documents and Internal Files etc.
F) Documents pertaining to plant Operations
1. Operational Manuals
2. Documents containing information pertaining to productions and dispatch of products
G) Documents pertaining to payment of excise duty, sales tax, etc.
H) Document pertaining to projects
1. Detailed Techno-Economic Feasibility Reports of Projects Implemented and under implementation
2. Documents relating to clearance and approval of Competent Authorities
1. Agreement with Project Consultant, Consultants, etc.
2. Agreement with vendors, transporters, service providers etc.
3. Agreement/MoU for regasification of Liquefied Natural Gas, etc.
4. MoU with the International and Indian Parties for Strategic Investments and global opportunities
J) Documents pertaining to establishment matters
1. Documents containing the details of employees
2. Various internal policies, rules and regulations pertaining establishment matters
3. Annual Confidential Reports of employees
4. Delegation of Powers
K) Documents pertaining to operation of Community Development and other welfare scheme
1. Policy/guidelines on Corporate Social Responsibilities
2. Documents, containing information regarding Corporate Social Responsibilities
L) Documents pertaining to general administration
1. Land and other property related documents
2. Advertising policies etc.
M) Documents pertaining to Legal matters
1. Petition, plaints, written statements and other documents submitted to Hon’ble Courts, tribunals etc.
2. Orders Hon’ble Courts, etc.
PARTICULARS OF ARRANGEMENT FOR CONSULTATION WITH THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF
KLL is a commercial organization and policies formulated by it relate to its internal management and hence there is no arrangement for consultation with the members of the Public prior to formulation of its internal policies. However, internal policies of the Company are formulated complying with the applicable provisions of the constitution, status, rules and regulation, etc. However, if people dealing with the Company in its business transactions have complaints grievances, they can approach the concerned officers or Redressal of Vendors Grievances Forum.
STATEMENT ON THE BOARD & SUB-COMMITTEES OF THE BOARD
Board of Directors:
The Management of the Company is vested with the Board of Directors of the Company. The Composition of the Board of Directors is given below:
|Name of the Director(s)
|Director Identification Number
|Shri Sanjay Kumar
|Shri Sashi Menon
|GAIL Nominee Director
|Shri A Kaviraj
|GAIL Nominee Director
|Shri Vivek Wathodkar
|GAIL Nominee Director
|Smt. Jyoti Dua
|GAIL Lender Nominee Director
Agenda as well as minutes of meeting(s) of the Board of Directors contain information related to commercial interest of the Company and disclosure will lead to leakage of vital business information. Therefore, agenda and minutes of the Board of Directors of the Board are not accessible to public. However, important decisions taken regarding the Company and/or its management are communicated to the statutory authorities and also to the public as required under applicable laws of the land.
CHAPTER – X
STATEMENT OF MONTHLY REMUNERATION OF OFFICERS AND WORKMEN INCLUDING SYSTEM OF COMPENSATION
All the employees are on secondment basis from GAIL except 3 employees, who were transferred from Ratnagiri Gas and Power Private Limited (RGPPL), consequent to demerger of RGPPL. The remuneration of the employees of the company is governed by the guidelines of the Department of Public Enterprises, Government of India. The company follows Industrial DA pattern of pay scales for the officers. Pay Scales of Executives (Effective from 1.1.2017):
Note: In addition to above, the Company offers Dearness Allowance, Company accommodation/Leased accommodation/HRA, Cafeteria of perks and allowances, medical benefits, Gratuity/PF, House Building Advance, Conveyance Advance, Superannuation benefits etc. as per Company’s rules from time to time.
BUDGET ALLOCATION & EXPENDITURE
Budgeting is the Company’s formal short term planning process for the acquisition and investment of Capital. In the preparation of the Budgets, the principle of Zero-Base Budgeting is followed according to which expenditure is required to be justified after evaluation of various alternatives and ranking them in order of importance by systematic analysis.
(Rs. in crores)
(Rs. in crores)
|Revenue from operations
|Depreciation and amortization expenses
|Reversal of Impairment loss
|(Loss) / Profit Before Tax (PBT)
|Deferred Tax Charge/(Credit)
|(Loss) Profit for the period
|Earning Per Equity Share
|Basic (in Rs.)
|Diluted (in Rs.)
MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES
No subsidy programme is taken up under CSR.
PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED BY IT
KLL does not grant any concession, permit or authorization.
DETAILS OF INFORMATION AVAILABLE OR HELD IN ELECTRONIC FORM
The following documents are available and held by the Company in electronic form:
1. Annual Reports (contains information pertaining to financial and physical performance)
2. Data pertaining to employees
3. Data pertaining to shareholders etc.
PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION
KLL is maintaining a website by the name of www.konkanlng.in. Any citizen can visit this website for desired information. If the desired information is not available in the website, they can write to the CPIO / ACPIO seeking the desired information. If the desired information is available and can be provided, the same will be provided within reasonable time. Any citizen can visit KLL office for desired information. They can meet the Assistant Central Public Information Officer of the Company. They can also meet the Central Public Information Officer of the Company. Interested people can also send letters or email to the Company seeking the desired information.
Presently KLL does not have any Library Facility for general public.
CHAPTER – XVI